John Page read through the minutes of the last year and they were approved.

John Page read through the Chairman’s Report (available in request). A discussion followed covering the following topics:-

1. Under 18’s playing in Southampton League – John Page explained that this was the nearest league to Winterslow and that the under18’s would have to play on a pitch in Hampshire to be in the League.
2. Barry’s Fields – John Richards asked about the facility at Barry’s Fields. 11 acres of the land are secured for the village. CJFC is the sole user at present. The original plan had a wider usage envisaged. The plans for the pavilion/clubhouse have been scaled down and a third plan is now in preparation. A management committee for Barry’s Fields is to be set up to run the facility. The newly-formed Winterslow Cricket Club may be interested in developing a new cricket square but it is early days yet for this. It was noted that a positive issue of this is the dialogue with the Cricket Club.

Helen Stockbridge presented the accounts as attached. She said a lot of recent bills had been included in the year in review so the books did not look particularly healthy. She commented that the £1.00 sub for matches was unknown to some of the coaches – several people said they did not know of this requirement and that it should be more fully advertised at committee meetings. It was thought the minutes of committee meetings should be circulated to all age group coordinators. The committee is made up of the officers of the club and a representative from each age group – dates of committee meetings should be circulated when confirmed – usually they are the 2^nd Monday of each month at 7.30 in the Village Hall.

Adam Neale asked about sponsorship – was this usually for the whole club or a specific team – John Page said it was either, but it was better if the sponsorship could be directed towards a definite target. There was possibly a role for a sponsorship/publicity officer.

Ian McEntee said it would be good to start running tournaments which would bring in some money. A discussion followed about fund-raising, several events had been held in the past which had brought in funds, but nothing had been organised in the past year. Ideas for fund-raising events should be sent to the committee, John Page felt that two events a year should be sufficient, perhaps run by people not currently involved in running the club.

As Helen is standing down as Treasure John Page thanked her very much for all her hard work over the years.

John Page said he was resigning as the Chair of the Club as he had been in this post for some time and felt it was time for someone else to take on the role. He suggested that job description might be a good idea so the candidates would know what was entailed. The main role is to run meetings. John said that more and more people need to be involved in the committee to bring a different and fresh perspective. He asked if anyone present was willing to put themselves forward to be Chair with no response. He therefore declared the post of Chair vacant and said it would have to be shared or taken on short-term for a while. A flyer will be sent out advertising the post with the note for subscriptions for the new season, together with a brief job description. Helen said it was not necessary for the Chair to be present at all the meetings, just most of them.

John Page said to let him know if anyone needed to be put on his e-mail list.

Steve Hughes said the Barry’s Fields needed temporary toilets, security against travellers and asked that the grass not be cut when the children are there.

Helen Stockbridge would be willing to be on a Welfare Committee for complaints procedures.

Martyn Moody said he had produced a Handbook including a Code of Conduct.

Julie McEntee said new Admin Assistants would be needed.

Ian McEntee asked about grants – Peter Riggs said the Parish Council have about £2,634 available for sports equipment for children, and we should made an application, perhaps for goalposts. We can apply to SWAG for money for the container. The planning for the contained should go through as it is only temporary. Steve Hughes said the Committee should write and ask locals if they have any objection to the placement of a container.